Every tool. Accounted for.
ToolTrail gives site managers real-time visibility into every piece of equipment — from check-out to return, with QR codes, photo evidence, and automatic overdue alerts.
Trusted by teams in
Everything you need
Built for the real world of field work
Not another spreadsheet or clipboard. ToolTrail is purpose-built for teams where tools move fast and accountability matters.
QR Code Check-Out
Workers scan any tool in seconds using their phone camera. No app download, no paperwork. Safety sign-offs and training requirements enforced automatically before they walk off-site.
Real-Time Tracking
See who has what, which zone it belongs to, and when it's due back — live. The manager dashboard updates the moment any tool moves.
Photo Evidence
Require return photos for high-value or high-risk assets. Workers capture condition shots and wide-angle location photos on return. Every return is timestamped and documented.
Issue Reporting
Workers flag damage from their phone the moment they spot it — with photos and notes. Managers triage instantly: block checkout until fixed, or allow it with a warning. Nothing slips through.
Maintenance Scheduling
Set per-asset service intervals. ToolTrail tracks the last maintenance date and alerts you when service is overdue — before a breakdown costs you a job.
Complete Audit Trail
Every check-out, return, condition rating, issue report, and manager action is permanently logged. Pull chain-of-custody reports for insurance claims, compliance audits, or incident investigations in seconds.
How it works
Up and running in minutes
No lengthy onboarding. No IT project. Workers set up their account from an SMS link in under 60 seconds.
Label your assets
Add your tools to ToolTrail, print QR stickers, and stick them on. Assign zones, categories, safety requirements, and maintenance intervals. Most teams are fully set up in under an hour.
Workers scan & go
A quick camera scan checks a tool in or out — right from any smartphone browser, no app install needed. Safety acknowledgements, return photo requirements, and due dates are enforced automatically.
Managers stay in control
Get live overdue alerts, triage reported issues, approve or block checkouts, track maintenance schedules, and pull complete audit reports — all from one dashboard, on any device.
From shed to job site and back. Every movement photographed, rated, and logged. The full chain of custody, automatically.
Built for every role
One platform. Everyone covered.
Different views, different needs. ToolTrail adapts to the person using it.
Full visibility. Instant control.
Managers get a live dashboard that shows exactly who has what, what's overdue, and what issues need attention. Triage reported problems, schedule maintenance, and pull an audit log for any asset in seconds.
- Real-time asset dashboard
- Overdue asset alerts and reports
- Issue triage — approve or block checkouts
- Maintenance schedule tracking
- Worker management and SMS onboarding
- Complete audit log and history
Customer stories
Teams that stopped losing tools
We used to lose tens of thousands in tools every year. Now I know exactly where every piece of equipment is, who has it, and when it's due back. ToolTrail paid for itself in the first month.
My team of 40 electricians used to run off a whiteboard and gut feel. Now every instrument and piece of test gear is tracked. The damage reporting feature alone has saved us thousands in false insurance claims.
Setup took less than an hour. Workers were scanning tools by lunch. The QR scan flow is so simple that our guys actually use it — and that's what we'd always struggled with before.
Simple pricing
Pay for what you use
All plans include a 14-day free trial. No credit card required.
Starter
For small crews getting started with tool accountability.
billed annually · $588 AUD/year
- Up to 100 assets
- Up to 15 workers
- 1 manager account
- QR code check-out & return
- Issue reporting & triage
- Photo evidence on return
- Email support
- Maintenance scheduling
- Audit log export
- Multiple managers
Pro
For growing operations with multiple managers and job sites.
billed annually · $1788 AUD/year
- Up to 500 assets
- Unlimited workers
- Up to 5 manager accounts
- QR code check-out & return
- Issue reporting & triage
- Photo evidence on return
- Maintenance scheduling
- Audit log & export
- Priority support
Enterprise
For large organisations needing custom limits and SLAs.
- Unlimited assets
- Unlimited workers
- Unlimited managers
- Everything in Pro
- Custom onboarding
- Dedicated account manager
- SLA guarantee
- Invoice billing
All prices in AUD. GST will be added at checkout. Contact us for volume discounts or custom requirements.
Stop losing tools. Start the trial today.
Join Australian field teams who track every tool from shed to site and back — with QR codes, photo evidence, and zero paperwork.
No credit card required · 14-day free trial · Cancel anytime